How do I change the information shown on my invoices?

In your Settings, "Billing" section → "Billing information" → Edit: name or company name, address, SIRET, VAT regime, contact email, numbering prefix and logo. Already-issued invoices don't change (their numbering is final); the new information applies to invoices generated afterwards.

Can I re-generate an invoice with a different number?

No. Numbering is continuous and final: a number assigned to a sale never changes. If you re-download the invoice for the same sale, you get the same number. This is a legal invoicing rule (no gaps, no renumbering), and it's what makes your invoices valid for bookkeeping.

Can I generate an invoice for a cancelled sale?

No, don't invoice a cancelled sale: there is no transaction to document. Generate invoices only for completed sales. If a sale gets cancelled after being invoiced, its invoice stays downloadable, and you can cancel it cleanly by issuing a credit note: open the sale's detail (click the row), Documents section → "Issue a credit note". The credit note carries its own number (a separate "AV-" sequence), references the original invoice, and can be re-downloaded identically — an issued invoice is never deleted, it is cancelled.

What does the "invoice to correct" alert mean (and how do I know which sale it is)?

This red banner at the top of the Sales page counts sales that were invoiced and then cancelled, returned or disputed, with no credit note issued yet. An issued invoice is never deleted: it is cancelled with a credit note, and the alert stays as long as the credit note is missing. To find out which sales are concerned: click the banner — a list opens showing, for each sale, its title, status (cancelled, return or dispute), invoice number and amount. Click a sale to show it in the table, then open its detail, Documents section → "Issue a credit note". The alert clears by itself once every credit note is issued. Good to know: a cancelled sale without an invoice never counts in this alert (no invoice issued = nothing to cancel), and the "cost?" pill is a different topic (it's the missing purchase cost, see Fill in your purchase costs).

By default, invoices are issued under the French VAT franchise regime: no VAT is charged and the legal notice "TVA non applicable, art. 293 B du CGI" appears at the bottom of the invoice. This is the regime of the vast majority of Vinted sellers (private sellers and micro-entrepreneurs below the thresholds). If your business falls under the margin scheme (second-hand goods, art. 297 A of the French tax code), pick it in the billing information form: the invoice then carries the notice "Régime particulier — Biens d'occasion" and VAT never appears (under this scheme it is not deductible by the buyer and must not be shown on the invoice). In both cases the amounts don't change, and already-issued invoices keep the regime that was in force when they were issued.

Why does the invoice show a username instead of the buyer's name?

The buyer's real name is extracted from the shipping label captured by Bleam. If the label for that sale hasn't been captured (yet), Bleam falls back to the buyer's Vinted username, followed by their country. See Find and print your shipping labels from the Sales page.

Which plans include invoice generation?

The sales & accounting module (including invoice generation) is included in the Enterprise plan. On other plans the Sales page stays viewable, but the module's actions are locked, with a banner offering to upgrade to Enterprise.

And the buyer's address — why does it never appear?

It is never collected automatically: Bleam does not pull your buyers' addresses from shipping data, the law does not require it for a private individual, and 91% of labels carry the address of a pickup point anyway, not the buyer's — printing it would be a false statement on a document kept for 10 years. If you need it, it's a field you fill in yourself: Sales page → click the sale → Documents section → "Add the customer's address". ⚠️ Do it before generating the invoice: once issued, its number and content are frozen (legal requirement), and re-downloading returns the same document.

Can I carry over my previous invoice numbering (start at 0458, say)?

No. Bleam's counter starts at 0001 and cannot be changed: numbering is continuous and final — that's what makes it legally sound. What you can customise is the prefix (up to 20 characters) in Settings → Invoicing — "2026-B" for instance — to clearly separate the Bleam series from your old one.

Sales & accounting

Generate invoices for your sales

5 steps~3 min read

A professional buyer is asking you for an invoice? You need supporting documents for your sole-trader bookkeeping? Bleam generates PDF invoices directly from the Sales page of your dashboard, with continuous automatic numbering that complies with invoicing rules. Here's how to set up your tax identity and generate your first invoices.

What Bleam invoices are for

Every sale listed on the Sales page of your Bleam dashboard can produce a PDF invoice. It's useful in two cases:

- A buyer (often a professional) asks you for an invoice for their own bookkeeping.
- Your own bookkeeping: as a sole trader, every sale must be documented. The invoiced amount is the seller payout (the item price you actually receive), i.e. the revenue you declare.

The invoice automatically pulls the sale's information: item, sale date, amount and buyer. Nothing to re-type.

It also carries a SKU column: the reference of the linked purchase, or failing that the reference detected on the listing (see The SKU: automatic linking) — and the #A12 tag is removed from the item's designation. For a bundle, the invoice details one line per item, with the amount split pro rata.

Fill in your tax identity (one time only)

Before the first invoice, Bleam asks for your billing information, the details that appear in the header of every invoice. The form opens automatically at the first generation. To change this information later: Settings → "Billing" section → "Billing information" → Edit. Already-issued invoices are not rewritten; the next ones carry the new information.

- Name / Legal name: required (your name, or your business name).
- Address: required.
- SIRET / business number: required — it is a legal notice due from any registered seller (all French micro-entrepreneurs are).
- Legal form: if you are a sole trader (EI), the "EI" notice is added next to your name on invoices (a legal requirement). Company: nothing is added.
- RCS registry city: optional — when filled, the notice "RCS {city} {SIREN}" appears on your invoices (required for traders registered with the RCS).
- Contact email: optional, shown under your address.
- Invoice number prefix: optional (e.g. 2026-), added in front of every invoice number.
- VAT regime: VAT franchise (French "franchise en base") by default — the legal notice "TVA non applicable, art. 293 B du CGI" is added at the bottom of every invoice (the regime of the vast majority of private sellers and French micro-entrepreneurs). If your business falls under the margin scheme (second-hand goods), select it: the invoice then carries the notice "Régime particulier — Biens d'occasion — art. 297 A du CGI", and VAT never appears on the invoice (that's how this scheme works). The change applies to your next invoices; already-issued ones don't change.

Once saved, this information is reused for all your future invoices.

Add your logo (optional)

In the same billing information form, you can add a logo: it appears in the top-right corner of every invoice.

- Accepted formats: PNG or JPEG.
- File size: up to 15 MB. No need to compress it yourself, Bleam automatically resizes the image (PNG transparency is preserved).
- You can replace or remove it anytime; the change applies to the next generated invoices.

Generate invoices from your sales

On the dashboard's Sales page:

1. Check the sale(s) to invoice (selection also works across several pages, and a button lets you select the whole current filter).
2. Click the "Generate invoices" button that appears in the selection bar.
3. The PDF is downloaded immediately: one page per invoice. If you selected several sales, all invoices are merged into a single PDF (factures.pdf).

The buyer's name is filled automatically: if the sale's shipping label was captured by Bleam, the invoice shows the buyer's real name (extracted from the label); otherwise, it shows their Vinted username followed by their country.

Once generated, the invoice of a specific sale can also be found in the sale's detail (click the row), in the "Documents" section, where its number and date stay visible ("Invoice #3 issued on 12/07/2026", for example).

Understanding the numbering (continuous and final)

Invoice numbering is automatic, continuous and final (a legal requirement):

- Each new invoice gets the next number in your sequence (1, 2, 3…), preceded by your optional prefix.
- An assigned number never changes: if you re-download the invoice of an already-invoiced sale, you get exactly the same number (the PDF is regenerated identically; the number is frozen).
- There are no gaps in the sequence and renumbering is impossible.

The invoice itself is not stored on our servers: only the number is kept, and the PDF is rebuilt on demand from the sale's data.

Frequently asked questions

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